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Inspection Checklists - Sample Checklist for Offices

What is an example of an office inspection checklist?

The examples outlined below do not list all the possible items for office inspections. The best checklist for your workplace is one that has been developed for your specific needs. Whatever the format of the checklist, provide space for the inspectors' signatures and the date.

Inspectors: Date:
  (O) Satisfactory
(X) Requires Action
Location Condition Comments
Bulletin Boards and Signs
Are they clean and readable?      
Is the material changed frequently?      
Is there loose material, debris, worn carpeting?      
Are the floors slippery, oily or wet?      
Stairways and Aisles
Are they clear and unblocked?      
Are stairways well lighted?      
Are handrails, handholds in place?      
Are the aisles marked and visible?      
Are guards, screens and sound-dampening devices in place and effective?      
Is the furniture safe?      
- worn or badly designed chairs      
- sharp edges on desks and cabinets      
- poor ergonomics (keyboard elevation, chair adjustment)      
- crowding      
Are ladders safe, and well maintained?      
Emergency Equipment
Is all fire control equipment regularly tested and certified?      
Is fire control equipment appropriate for the type of fire it must control?      
Is emergency lighting in place and regularly tested?      
Do buildings conform to standards with respect to use, occupancy, building services, and plumbing facilities?      
Check the following structures to ensure safety:      
- swinging doors      
- floor and wall openings      
- ladders, stairways and ramps      
- guardrails      
Are materials stored safely?      
Air Handling System
Does air exchange rate meet standard requirements?      
Is the system free of sources of contamination (asbestos, microorganisms, dust, fumes)?      
Is humidity within standard range?      
Dangerous Substances
Are there any controlled substances (e.g. WHMIS controlled products)?      
- If yes, are the products properly labelled?      
- If yes, is there a corresponding material safety data sheet (MSDS) for each product?      
- If yes, are workers trained in how to use these products safely?      
Are washrooms and food preparation areas clean?      
Are the following provided adequately?      
- toilets      
- showers      
- potable water      
- clothing storage      
- change rooms      
- field accommodations      
- lunchrooms      
Are measures in place to prevent the spread of disease?      
Do entry and exit procedures provide workers personal security at night?      
Are emergency (evacuation, fire, bomb threat, hostile person) procedures in place?      
Are lamp reflectors clean?      
Are bulbs missing?      
Are any areas dark?      
Material Storage
Are materials neatly and safely piled?      
Are there stepladders or stools to get to materials on higher shelves?      
Are storage shelves overloaded or beyond their rated capacity?      
Are large and heavy objects stored on lower shelves?      
Are passageways and work areas clear of obstructions?      
Are extension cords used extensively?      
Are electrical or telephone cords exposed in areas where employees walk?      
Are machines properly guarded?      
Is electrical wiring properly concealed?      
Does any equipment have sharp metal projections?      
Are wall and ceiling fixtures fastened securely?      
Are paper and waste properly disposed of?      
Are desk and file drawers kept closed when not in use?      
Are office accessories in secure places?      
Are materials stacked on desks or cabinets?      
Are file cabinet drawers overloaded?      
Are file cabinets loaded with the heaviest items in the bottom drawers?      
Are filing stools or wastebaskets placed where they might be tripping hazards?      

Document last updated on July 8, 2008
Document confirmed current on June 6, 2014

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Although every effort is made to ensure the accuracy, currency and completeness of the information, CCOHS does not guarantee, warrant, represent or undertake that the information provided is correct, accurate or current. CCOHS is not liable for any loss, claim, or demand arising directly or indirectly from any use or reliance upon the information.